Privacy Policy

1. Information We Collect

• Identity and contact details: full name, date of birth (E.C and G.C), sex, phone, email, address.
• Academic information: previous education, grades, program, department, year, modality, campus, student ID.
• Documents you upload: certificates, transcripts, ID copies, photographs, CVs and payment proof.
• Payment information: reference, fee type, amount, method and status history. We do not store card numbers or bank passwords.
• Technical data: language preference and saved application drafts kept in your own browser.

2. Why We Use It

• To process applications and make admission decisions.
• To register students, manage records and issue results.
• To verify fee payments and issue receipts.
• To communicate news, notices and decisions.
• To meet legal, accreditation and audit obligations.

3. AI Processing

Text you send to Seven Star AI and news articles submitted for summarisation are processed by a third-party AI provider solely to generate the response. Do not send sensitive personal data you do not want processed this way. Page text is also sent for translation when you choose a language other than English.

4. Who Can See Your Data

Access is limited by role. Registrar, Admissions, Deans and Admin staff see application data; Finance staff see payment data; leadership roles see aggregate reporting for their campus. Access rules are enforced by the database itself, not only by the app.

5. Sharing

We share data only with the relevant college offices, our hosting and AI service providers, and government or accreditation bodies where the law requires it. We never sell your data.

6. Storage and Security

Data is stored in a secured cloud database with encryption in transit. Uploaded documents are kept in private storage accessible only to authorised staff. Passwords are never stored in readable form.

7. How Long We Keep It

Academic and financial records are kept as long as required by Ethiopian education and accounting rules. Unsuccessful application records are kept for a limited period and then removed. Drafts in your browser can be cleared by you at any time.

8. Your Rights

• Ask what personal data we hold about you.
• Ask us to correct inaccurate details.
• Ask us to delete data we are not legally required to keep.
• Withdraw an application before a decision is made.

9. Children

Where an applicant is under 18, a parent or guardian should provide consent and may act on their behalf.

10. Contact

For any privacy request or complaint, contact the Registrar Office at the Arada Giorgis campus, Addis Ababa, or use the Report a Bug page in the menu.